Personalize
Click to personalize this page to BLUE Click to personalize this page to RED Click to personalize this page to GREEN Click to personalize this page to gray Click to decrease font size Click to increase font size
Home Benefits/Discounts HR Forms HR News About HR HR Support Employment Policies & Procedures Professional Development Employee Relations Recognition Payroll
Benefits
Autism Benefits
COBRA
Dental Insurance
Employee Assistance Program - Resources for Living
Flexible Spending Account - ICUBA
HIPAA
Holidays
Life Insurance
Long Term Disability
Maternity
Medical Insurance
Optional Benefits
Pharmacy Benefits
Retiree Benefits
Retirement Plans
Tuition Assistance Plan
Vision Plan
Voluntary Life Insurance
Discounts
Discounts –including Airport Parking, Cell Phones, Events, Travel, and more.
Willis Rewards Program
Newsletters
ICUBA Benefits Wise Newsletters
Wellness Newsletters and Topics
FAQ's
Family Status Changes
Medical Questions
Retirement Questions
Open Enrollment Video

Tuition Assistance Plan (T.A.P.)

The Tuition Assistance Pan offers employees and their eligible dependents the opportunity to take undergraduate, masters level courses and/or doctorate level courses through the Tuition Assistance Plan (TAP). 


 

Eligibility 

All regular full-time employees who have completed one (1) year of service at the University are eligible to participate in the TAP.  The one year of service requirement will be waived for employees who have one year (12 consecutive months of service) preceding employment commencement date with any nationally accredited institution of higher education regardless if they are for profit or not for profit.

Employee’s spouses and dependent children are also eligible to participate in the TAP.   Dependents must be IRS dependents of the employee and the employee must provide a copy of the first page only of their most recent tax return showing that the dependent qualifies as an IRS dependent. If the child is not a dependent, refer to Section V regard tax implications. If the TAP is for employee’s spouse and they do not file jointly, the employee must provide a copy of their marriage certificate as proof.

The nieces and/or nephews of Adrian Dominican Sisters. (Note: The student must be degree-seeking and is for undergraduate tuition only.)

Retirees who have completed fifteen (15) years of full-time service with the University and their eligible dependents.

Should a full-time employee with five (5) or more years of service at the University become totally disabled or die while still in employment status, the University will continue to provide the TAP to those dependents qualifying for present or future assistance at the time of the faculty or staff member's disability or death.

In the event that an employee terminates employment with the University and is or has an eligible dependent enrolled in the University, the TAP will continue without penalty until the end of the semester during which the employee terminates employment.

Employee Policy Information

Employees are eligible to take undergraduate courses free of charge through the Tuition Assistance Plan.  The TAP will be combined with any other tuition specific scholarships or grants to cover 100% of undergraduate tuition. 

Employees are eligible to take masters/doctorate level courses through the TAP.  Employees will pay the current State of Florida University system’s prevailing rate for masters/doctorate level courses.

The TAP only allows for one (1) undergraduate and/or one (1) masters degree and/or 1 doctoral degree per employee.

The TAP allows up to a maximum of nine (9) credits per semester for employees.

Repeated courses are not covered by the TAP. 

The TAP does not apply to programs within the School of Podiatric Medicine or the School of Law.

A TAP Form must be submitted for courses prior to the semester for which the tuition assistance is requested.  Courses for a semester that has already concluded are not covered by the TAP.

The TAP does not apply to any fees. For example, registration fees or any other special course fees, such as laboratory fees, private music lessons, student services fees, residence hall fees and/or graduation fees. All fees, equipment, books, computers, international travel, room and board, etc., are the responsibility of the employee.

Employees only are allowed to take one (1) professional development/personal enrichment course per semester through the TAP without being degree seeking.
   
The University reserves the right to request further documentation to support the information given on the application for the TAP.

The University reserves the right to add or delete eligible programs from the TAP.

Courses must not conflict with employees working schedule and they are required to provide a copy of their class schedule to ensure that it does not conflict with their working schedule.   Employees can only take up to a maximum of nine (9) credits per semester (graduate or undergraduate).

Applicants wishing to apply for the TAP must maintain a cumulative grade point average of 2.00 or better.  Students who do not maintain a cumulative grade point average of 2.00 will only be given the tuition assistance for one more semester to enable the student to bring up his/her grade point average.  If the student does not bring up their grade point average, they will be ineligible for the TAP and must pay the prevailing tuition rate until they have regained good standing.

The employee’s supervisor must approve the TAP Form and also approved by the Human Resources Department.

Tuition Waiver

The University reserves the right to grant tuition waivers for both graduate and doctoral programs for employees only based on the following eligibility guidelines and rates.

    1. Employees granted tuition waiver must be meeting the performance expectations of their position and continue to maintain the performance standards.
    2. Employees must sign a tuition waiver agreement with supervisor approval and complete the TAP form prior to the start of the academic year or semester.
    3. Upon completion of the degree, the employee must continue to work at Barry University for 2 years for a master degree or 4 years for a doctorate degree. If the employee leaves the University prior to meeting this requirement following the completion of the degree or during, they will be subject to being billed the full amount of the degree program at the state rate.
    4. Employees must be aware there are tax implications for receiving the tuition waiver.
    5. Waiver Rates

Years of Service

Tuition Rate

1 year

100% of state rate

2 years

75% of state rate

3 years

50% of state rate

4 years

25% of state rate

5 or more years

Full tuition waiver

Dependent/Spouse Policy Information

Spouses and dependent children are eligible to take undergraduate courses free of charge through the Tuition Assistance Plan.  The TAP will be combined with any other tuition specific scholarships or grants to cover 100% of undergraduate tuition.  The TAP does not apply to any fees. For example, registration fees or any other special course fees, such as laboratory fees, private music lessons, student services fees, residence hall fees and/or graduation fees. All fees, equipment, books, computers, international travel, room and board, etc., are the responsibility of the employee.

Spouses only are eligible to take graduate courses through the TAP.  The employee’s spouse will pay the current State of Florida University system’s prevailing rate for graduate courses. Dependent children are not eligible to take graduate courses through the TAP.

The TAP does not apply to programs within the School of Podiatric Medicine or the School of Law.

Dependents must be IRS dependents of the employee and the employee must provide a copy of the first page only of their most recent income tax return as proof.  If the child is not a dependent, refer to Section V of this policy regarding tax implications. If TAP is for employee’s spouse and they do not file jointly, the employee must provide a copy of their marriage certificate as proof.

An eligible child is defined as one who is a natural child, a step-child, a child legally adopted before attaining the age of sixteen (16), a child for whom a faculty/staff member has been granted guardianship before the age of sixteen (16). The employee with granted guardianship will be required to provide the Human Resources Department with a copy of the court-appointed guardianship documentation.

The TAP only allows for one (1) undergraduate and/or one (1) graduate degree per dependent/spouse. If a dependent receives an undergraduate degree through the Tuition Exchange program this will count as the undergraduate degree towards the two degrees at Barry University.  (*Note: Graduate degrees only apply to the employee’s spouse, dependent children are not eligible for a graduate degree through the TAP)  

Spouses and dependent children must be degree seeking to be eligible to participate in the TAP.

The TAP allows up to a maximum of eighteen (18) credits per semester for employee’s dependents.

Applicants wishing to apply for the TAP must maintain a cumulative grade point average of 2.00 or better.  Students who do not maintain a cumulative grade point average of 2.00 will only be given the tuition assistance for one more semester to enable the student to bring up his/her grade point average.  If the student does not bring up their grade point average, they will be ineligible for the TAP and must pay the prevailing tuition rate until they have regained good standing.

Repeated courses are not covered by the TAP. 

A TAP Form must be submitted for courses prior to the semester for which the tuition assistance is requested. Courses for a semester that has already concluded are not covered by the TAP.

The University reserves the right to request further documentation to support the information given on the application for the TAP.

The University reserves the right to add or delete eligible programs from the TAP.

 All full-time undergraduate applicants who are residents of the State of Florida prior to the start of initial enrollment must apply for the non-need based Florida Resident Access Grant (FRAG). To receive the FRAG the student must complete both the Florida Residency Affidavit and the Free Application for Federal Student Aid (FAFSA). If applicants do not complete both forms, the University will deduct the amount that the applicant would have been entitled to from the tuition assistance.   The FAFSA is available at www.fafsa.ed.gov and the Florida Residency Affidavit is available at www.barry.edu/faforms.

IRS Guidelines on TAP Benefit and Tax Implications

Under current IRS regulations, tuition assistance benefits for undergraduate courses are not subject to income tax. However, tuition assistance benefits for graduate courses are taxable as stated by IRS guidelines per calendar year. The University makes no commitment or guarantee regarding the future taxability of tuition assistance benefits. 

The value of undergraduate TAP benefits received by an employee under this policy for their child is non-taxable provided that the child is a “tax” dependent under IRS guidelines. If the child is not considered a tax dependent under the IRS code, the value of the undergraduate tuition remission benefits received is taxable to the employee.

The value of undergraduate TAP benefits received by an employee under this policy for their spouse is non-taxable.

The value of graduate level TAP benefits received by employees under this policy for spouses is taxable income to the employee, regardless of dependent status.

To determine the eligibility for an exclusion from the employee’s taxable income, the employee must certify on the TAP application whether the child is dependent on the employee for support under the IRS Section 152 guidelines. Generally, to qualify the child must rely upon the employee for more than half of their financial support during the calendar year. For additional guidance, employees can review IRS Publication 501 and should consult their tax advisor.

If the value of the tuition is taxable, the employee will receive a 1099 at the end of the year. Employees may be taxed on the tuition value received in the event the student withdraws from the program or drops a course according to the add/drop policy of the program.

Termination of Employment

Provisions regarding administration of the TAP benefit upon termination of employment:
Should an employee resign from service or be separated by the University but is already or has a dependent/spouse actively participating in a course(s), she/he may complete the course(s) but may not enroll in additional courses under the Tuition Assistance Program.
Should an employee resign from service or be separated by the University prior to the beginning of the course(s), the TAP will be revoked.
 In connection with the above, the date on which the employee submits notice of resignation will be determinative, regardless of the last day of actual work.
In those cases where the employee has registered for a course but the class has not yet begun, the TAP will be revoked.
 In the event an employee is terminated for willful misconduct, the TAP benefit will be revoked retroactive to the beginning of the semester.

Application Procedure

  1. Applicants must meet all admissions and academic requirements as stated in the University catalog(s).
  1. Applicants must complete and submit the TAP Form at the time of registration to HR.  The form is available on-line or through the Human Resources Department.  If the TAP Form is for the employee’s dependent he/she must provide the necessary documentation to prove that the dependent is an IRS dependent (See Eligibility Section), if the child is not a dependent refer to Section V for tax implications.  The TAP form must be approved by their department head (for employees only) and then approved by the Human Resources Department prior to the semester for which the tuition assistance is requested.  
  1. Once the TAP form has been approved by the Human Resources Department, an approved copy will be scanned and emailed to the Financial Aid Department for processing and to the employee for their records. 

Tuition Exchange Program

Barry University also participates in the Tuition Exchange Program (TE), which provides a reciprocal scholarship exchange program for dependent children of full-time faculty and staff.  The TE Program includes over 586 colleges and universities located in 46 states.  For more information as well as a list of participating institutions, please visit www.tuitionexchange.org.

Barry University’s Office of Financial Aid has the Tuition Exchange Form available on-line.

Tuition Assistance Plan Form
Tuition Assistance Plan Policy

Human Resources Department
Telephone: (305) 899 3675
Fax: (305) 899 3679